Personal Assistant

Are you a proactive and highly organised professional looking for a part-time role in a well-regarded Buyers Agency? This is your chance to join a boutique firm, stepping into a key support position to ensure smooth operations during a parental leave contract. Be part of a collaborative and close-knit team in a professional and dynamic real estate environment.

The Opportunity

• Contract Period: 10th February 2025 to 9th August 2025 (6 months), with potential to extend.
• Work Hours: 3 days per week (ideally Tuesday, Wednesday, and Thursday), 8:30 AM to 5:30 PM (24 hours per week).
• Boutique Buyers Agency

Key Responsibilities

• Serve as the first point of contact for clients, providing reception relief.
• Manage diaries, correspondence, and internal communications.
• Oversee financial tasks, including writing cheques and maintaining invoices/statements.
• Update and track weekly stats for internal reporting.
• Liaise with third-party contractors such as IT support and cleaners.
• Maintain and input accurate data in HubSpot CRM.
• Coordinate client gifts and manage procurement processes.
• Request and approve creative social media content.
• Manage insurance documents and ensure timely license and certificate renewals.

About You

• You are reliable, detail-oriented, and thrive in support roles.
• Your organisational skills are second to none, and you can juggle multiple tasks efficiently.
• Experience in property, real estate, or professional services is an advantage but not essential.
• You’re tech-savvy and familiar with tools like HubSpot or similar CRMs.
• Your excellent communication skills make you a natural liaison with internal and external stakeholders.
• Real estate experience and COR/Licence is preferred

What’s in It for You?

• Join a supportive and professional team that values collaboration and high standards.
• Enjoy flexible part-time hours, ideal for achieving work-life balance while making a meaningful impact.

How to Apply
For a confidential discussion, contact Jane Saliba 0404 481 741 or click 'Apply' to submit your cv.


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